Assistant to the Chief of Staff

JONESWORKS, a full-service marketing, public relations, and brand consultancy agency, is seeking a driven, creative, and highly-organized Assistant to work in our New York office.

Ideal candidates will have a dedication to excellence and very strong work ethic, as well as top notch organizational and time management skills. Your main duty is to help the Chief of Staff be prepared, organized, and ready for anything.

Role & Responsibilities 

  • Provide administrative and creative support to the Chief of Staff.
  • Impeccable calendar and phone management skills, including setting (and re-setting) meetings, tracking meetings to-be-set, keeping a phone sheet, rolling calls, preparing itineraries, and ultimately keeping the Partner prepared, on time, and on schedule
  • An ability to interact professionally with producers, talent, agents, executives, other assistants, and various business connections
  • Outstanding organization capabilities and the ability to prioritize and multi-task numerous projects while staying very detail oriented.
  • Detailed note taker with an ability to write up agendas, meeting recaps, and draft professional emails
  • Researching events and background information on potential buyers
  • Demonstrable experience working with Dropbox, Google Docs/Sheets, Microsoft Office, Mac, and Outlook
  • Identifying problems early on and addressing them proactively
  • Handling special projects and additional responsibilities as requested.
  • A love of public relations – this is an assistant job, but we are an all-hands-on-deck kind of company, and you will be encouraged to contribute to the creative process

Qualifications

  • 1-2 years of professional experience, administrative experience at a public relations agency, production company, talent agency, management company, or entertainment-adjacent company preferred.¬†
  • BA or BS in Public Relations, Communications, Marketing, or related field
  • Exceptional written and verbal communication skills and demonstrated ability to communicate efficiently and effectively
  • Extremely organized, detail-oriented, and able to execute multiple projects simultaneously in a high-pressure, fast-paced environment
  • Proven ability to work well under pressure and meets deadlines without sacrificing quality

Benefits:

  • Benefits including medical, dental, vision and 401(K) with standard waiting period
  • Unlimited PTO days, summer Fridays and extended time off for December/January holiday

Applications without resumes will not be considered.

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